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Managing a Remote Team

30 Mar 2020

Managing a Remote Team

Many of us are finding ourselves working from home or in a remote setting due to the current circumstances. While it is a different style of working, it is very possible to be a successful leader and create and maintain a well-structured, cohesive team in this sort of environment. Take creative agency Alliance Creative and tech company Amiqus as examples, both organisations have found success in maintaining productivity and company culture within their remote environments.

If you’re not used to leading a remote team, it might be time to reconsider your leadership style. We’ve come up with some tips to help you become an effective remote leader.

Set Expectations and Objectives

Like every business, everyone needs to work towards certain goals and objectives. In a remote setting where you can’t communicate face-to-face, it’s incredibly important to get across to employees what is expected of them. Everyone works in their own style and pace, which can work perfectly well, so long as they have clear deadlines and objectives to work towards.

Sharing a communal calendar with people (which can be done on Outlook and Google) is a great way to show projects, meetings, and deadlines to the entire team. The more prepared they are, the better they can get the job done.

Use the Right Software

Remote working isn’t possible without technology, so make sure you are using it to your advantage to get the most out of your new environment. Find a software that is accessible to everyone and that works best for the whole team. Think about file sharing, video calls and messaging platforms; is there one platform you can use for everything?

Platforms that work well for file sharing:

Platforms that are great for video calls:

Platforms that are effective for messaging:

Keep up Communications

Consistent communication with your team is key to ensure everyone is on the same page. Regular morning video calls give you the opportunity to set out the expectations as previously discussed and allows you to keep your team in the loop of any updates that they may need to know.

Regular One to Ones

Group video calls are great for keeping everyone up to date, but employees still need individual supervision and feedback to be able to do a good job. Make an effort to have one-to-one chats with your team members to give them individual feedback, goals, or to answer any questions they may have for you.

Pair Buddies

A great way to get employees talking to everyone is assigning pair buddies. Every week each employee gets assigned to a new colleague at random to have a chat with; it can be about work, personal lives or common interests, so long as they get talking! Using this technique will allow employees to have a relationship with everyone in the business and create an inclusive culture.

Just Have a Chat

Not all your video conferences or phone calls need to be related to work - it’s important to just check in how your team are doing every now and again. Just like in a typical office setting, colleagues have lunchtime chats or after work drinks, so make sure you’re keeping up on those traditions. A weekly Friday lunchtime call to just catch up on each other’s lives can be a great way for the employees to feel connected and keep spirits high.

Think About Your Recruitment

Even in a remote setting, recruiting people for your team is entirely possible if you put your mind to it. Hiring the right people is essential in any business setting, but it is exceptionally vital in a remote team as you’re not able to give them the ‘hands on’ supervision that usually comes with being in the same room. Prioritise the more productive and proactive candidates in the hiring process as they will be the ones that are more likely to be motivated in their own terms.

The process doesn’t stop there; you need to think about your onboarding. While a bit different, you can still create a good first impression for new employees on a virtual level. Read up on everything there is to know about virtual onboarding.

Keeping your team productive and motivated through communication is obviously extremely important to the success of the company and is very possible in a remote setting if you put your mind to it. It’s all about being proactive, staying in touch, using the right software and ensuring that everyone is working towards the same goal.

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