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HR Adviser


Are you an HR Adviser with generalist experience? Then this newly created permanent role based on the south side of Aberdeen may be the one for you.

This is a truly generalist role that focuses on providing day-to-day HR operational and transactional support across the business. Building strong relationships across all organisational disciplines and levels, you will act as a first point of contact for general HR queries including ER cases within a fast-paced environment

Key Responsibilities

  • Act as the first point of contact for general HR queries, proactively managing the HR shared mailboxes on a day to day basis
  • Provide advice on HR processes and Company procedures, escalating any complex queries to the HR manager as necessary
  • Provide support for the recruitment and selection of staff, utilising the recruitment system, including advertising, responding to applications, validating technical certifications, scheduling interviews, and being a member of the interview panel
  • Use the HR System to maintain records and provide weekly/monthly and ad-hoc statistical/management reports as required, including regular management information
  • Produce all correspondence and relevant documentation relating to the employee lifecycle, including employment offers, screening checks, any professional registration/licensing checks, reference requests, employment and sub-contractor contracts, changes to terms and conditions etc
  • Ensure the accurate and timely completion of all payroll related people changes in the HR information system, including starters, leavers, changes to terms and conditions etc
  • Assist Payroll with data checks and queries, ensuring statutory and contractual compliance
  • Conduct new hire inductions (with Training & Competence team), leaver interviews
  • Actively review and update the company induction presentation, recommending improvements and ensuring employment compliance
  • Assist in the review and update of Company Policies and Procedures, keeping up to date on current employment law and legislative changes which may impact the business
  • Manage the document and template library to ensure fit for purpose and maintaining the HR section of the document management system
  • Monitor attendance, carrying out sickness absence reviews and investigation meetings, highlighting and escalating at relevant trigger points in accordance with the Company's Attendance Policy
  • Arranging employment medicals with relevant departmental managers and the Company's Occupational Health Provider, ensuring timely and accurate compliance
  • Champion and support Healthy Working Lives initiatives
  • Support with minutes for complex consultations, sickness absence reviews, disciplinary, capability and grievance hearings
  • Support with data collation and arrangements during site audits (planned and unplanned)
  • Assist on project work, supporting with data, research and input as required
  • Ensure that HR information and activity always remains confidential, is recorded accurately and in real time
  • Develop and foster strong working relationships with key business stakeholders to achieve business and team objectives
  • Undertake any other associated duties as determined by the HR Manager

Skills/ Experience

  • Experience working in HR at assistant level or above
  • Must be discreet, diplomatic and treat information within the department as highly confidential
  • Meticulous attention to detail essential, including proofing and editing
  • Sound understanding of integrity and compliance
  • Communicates well in written and oral form with multi-nationals on all levels
  • Ability to multitask and work under own initiative to deliver to deadlines
  • Relationship builder with influencing skills
  • Strong IT skills in HRIS and Office packages (particularly Word, SharePoint, Excel)
  • Strong team player

Please click on link to apply or contact Nicky Johnston on 01224 653387

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