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HR Adviser

Aberdeen
Negotiable
Permanent

Are you an HR Adviser with generalist experience? Then this newly created permanent role based on the south side of Aberdeen may be the one for you.

This is a truly generalist role that focuses on providing day-to-day HR operational and transactional support across the business. Building strong relationships across all organisational disciplines and levels, you will act as a first point of contact for general HR queries including ER cases within a fast-paced environment

Key Responsibilities

  • Act as the first point of contact for general HR queries, proactively managing the HR shared mailboxes on a day to day basis
  • Provide advice on HR processes and Company procedures, escalating any complex queries to the HR manager as necessary
  • Provide support for the recruitment and selection of staff, utilising the recruitment system, including advertising, responding to applications, validating technical certifications, scheduling interviews, and being a member of the interview panel
  • Use the HR System to maintain records and provide weekly/monthly and ad-hoc statistical/management reports as required, including regular management information
  • Produce all correspondence and relevant documentation relating to the employee lifecycle, including employment offers, screening checks, any professional registration/licensing checks, reference requests, employment and sub-contractor contracts, changes to terms and conditions etc
  • Ensure the accurate and timely completion of all payroll related people changes in the HR information system, including starters, leavers, changes to terms and conditions etc
  • Assist Payroll with data checks and queries, ensuring statutory and contractual compliance
  • Conduct new hire inductions (with Training & Competence team), leaver interviews
  • Actively review and update the company induction presentation, recommending improvements and ensuring employment compliance
  • Assist in the review and update of Company Policies and Procedures, keeping up to date on current employment law and legislative changes which may impact the business
  • Manage the document and template library to ensure fit for purpose and maintaining the HR section of the document management system
  • Monitor attendance, carrying out sickness absence reviews and investigation meetings, highlighting and escalating at relevant trigger points in accordance with the Company's Attendance Policy
  • Arranging employment medicals with relevant departmental managers and the Company's Occupational Health Provider, ensuring timely and accurate compliance
  • Champion and support Healthy Working Lives initiatives
  • Support with minutes for complex consultations, sickness absence reviews, disciplinary, capability and grievance hearings
  • Support with data collation and arrangements during site audits (planned and unplanned)
  • Assist on project work, supporting with data, research and input as required
  • Ensure that HR information and activity always remains confidential, is recorded accurately and in real time
  • Develop and foster strong working relationships with key business stakeholders to achieve business and team objectives
  • Undertake any other associated duties as determined by the HR Manager

Skills/ Experience

  • Experience working in HR at assistant level or above
  • Must be discreet, diplomatic and treat information within the department as highly confidential
  • Meticulous attention to detail essential, including proofing and editing
  • Sound understanding of integrity and compliance
  • Communicates well in written and oral form with multi-nationals on all levels
  • Ability to multitask and work under own initiative to deliver to deadlines
  • Relationship builder with influencing skills
  • Strong IT skills in HRIS and Office packages (particularly Word, SharePoint, Excel)
  • Strong team player

Please click on link to apply or contact Nicky Johnston on 01224 653387

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