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Trainee Exports Coordinator

Aberdeen
Negotiable
Permanent

Eden Scott is recruiting a Trainee Exports Coordinator for our well known client based South of Aberdeen.

The trainee exports coordinator will learn and implement the process of the shipments of export orders to international customers and stock shipments to international branches in an efficient, effective, professional mannger, whilst taking into account the companys ISO 9001 certified procedures, agreed freight terms and customer requirements and in accordance with export legislation.

KEY RESPONSIBILITIES:

  • To liaise with the sales teams on the shipment dates for export orders and ensure that necessary packing material and documentation is available on time for the agreed shipping date
  • Where the company is responsible for shipping the goods - determine the most appropriate freight method (courier, air freight, consolidated road / sea freight, etc.)
  • To liaise with the International Branches on the shipment dates for all Stock Shipments and specific customer export orders and ensure that necessary packing material and documentation is available on time for the agreed shipping date
  • Review and agree shipping dates for Stock Shipments with International Branches and optimise the consolidation of freight to ensure customer delivery dates are achieved and costs are minimised
  • Select Freight Forwarder / Courier from approved vendor list and seek competitive quotations or use agreed contract prices
  • To prepare all Commercial invoices and packing lists in accordance with the requirements of the Customer and Customs Authorities
  • Obtain Certificates of Origin in the correct format as specified by the Customer and Customs Authorities
  • Co-ordinate collection of the goods by the Customer designated Freight Forwarder
  • Obtain proof of export in timely manner
  • Update of Exports/Imports management system with all shipments
  • Ensure full compliance and understanding of all company related processes and procedures such as ISO 9001
  • To ensure that costs for additional services such as freight, export documentation and essential overtime costs are advised and agreed by the customer in advance for customers who require immediate service

KEY REQUIREMENTS:

  • Good written and verbal communication skills
  • Team Player
  • Computer literate

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