Senior Secretary HGO170594 | Eden Scott

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Senior Secretary

  • Aberdeen
  • Negotiable
  • Permanent

Eden Scott is assisting a client seeking a Senior Secretary to join their admin team based at our office in Westhill, Aberdeen on a full-time, staff basis.

The Senior Secretary will provide confidential personal assistant support to assigned members of the Regional Management team. This pivotal role requires a high level of integrity due to handling highly sensitive and confidential information regularly. The role demands a proactive approach to problem-solving and the ability to handle various responsibilities efficiently.

Key Responsibilities:



  • Diary Management: Maintain and organise extensive diaries, including scheduling internal and external meetings.



  • Travel Coordination: Arrange UK and global travel, transportation, and accommodation, managing visas and medical requirements as needed. Process expense claims for managers.



  • Document Preparation: Prepare confidential documentation, letters, presentations, and spreadsheets.



  • Event Organisation: Plan and coordinate in-house and offsite events from inception to execution, including logistics management.



  • Stakeholder Management: Build and maintain effective relationships with key stakeholders, internally and externally.



  • Administrative Support: Assist with invoice and purchase requisition approvals in SAP, complete timesheets, and update organisation charts.



  • Office Duties: Undertake general office duties in a dynamic project environment.


Desired Experience & Skills:



  • Previous experience in a similar role within an international organisation is advantageous.



  • Proficiency in Microsoft 365 applications (Outlook, Word, PowerPoint, Excel, Teams).



  • Strong interpersonal skills with the ability to communicate effectively and build networks across all levels.



  • Highly motivated and organised, with exceptional project management skills and the ability to prioritise in a fast-paced environment.



  • Attention to detail and the ability to focus on fine points.


To be eligible for this role, you will need the unrestricted right to work in the UK with no current or future VISA requirements.


If this role is of interest, please do apply here or get in touch with Harry Ogilvie for more details via email at harry.ogilvie@edenscott.com

Harry Ogilvie
Point of contact
Harry Ogilvie
Associate Consultant
01224 965 504

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