Eden Scott Data Sets
How we categorise your date
What data do we collect? | Why do we collect this data? | Recipients or categories of recipients of data | Retention of data (from last contact with the individual) |
---|---|---|---|
Name | Marketing | Eden Scott/Third Party Provider/Clients | 2 years |
Marketing | Eden Scott/Third Party Provider/Clients | 2 years | |
Area of interest, e.g. Temp/Perm/Sector (IT, HR etc) | Marketing | Eden Scott/Third Party Provider/Clients | 2 years |
Eden Scott – Your details will be housed on our CRM system
Your details may be shared with:
Our Clients – Business’/organisations who are recruiting and utilising the services of Eden Scott.
Third Party Providers – Software providers – email, database, website and finance systems, Outsourced IT organisation, Benefits and Pension Providers, Lawyers and other independent professional advisors or bodies.
If you have any queries about the above, please contact Lindsey Boxall at 0131 550 1100.
WHAT DATA DO WE COLLECT |
WHY DO WE COLLECT THIS DATA |
RECIPIENTS OR CATEGORIES OF RECIPIENTS OF DATA |
RETENTION OF DATA (from last contact with the individual) |
---|---|---|---|
Name |
Identification |
Eden Scott /Our Clients/HMRC/Payroll/Third Party Providers |
2 years/ 6 years |
Phone Number |
Contact – updates on progress Updates on timesheets Texting |
Eden Scott/Payroll/ Third Party Providers |
2 years/ 6 years |
Address |
Contact – sending documentation |
Eden Scott/Payroll/ HMRC/ Third Party Providers |
2 years/ 6 years |
|
Contact – updates on progress |
Eden Scott/Payroll/ Third Party Providers |
2 years/ 6 years |
Expected rate |
Suitability to vacancy |
Eden Scott/ Third Party Providers |
2 years |
Eligibility to work in UK |
HR Compliance |
Eden Scott/ Third Party Providers |
2 years post contracted to provide services |
Photo ID (Passport) |
HR Compliance |
Eden Scott/ Third Party Providers |
2 years |
Visa Confirmation |
HR Compliance |
Eden Scott/ Third Party Providers |
2 years |
Credit Check
|
Compliance |
Eden Scott/Third Party Providers |
2 years |
Disclosure Scotland |
Compliance |
Eden Scott/Third Party Providers |
2 years |
Emergency Contact Details |
In case of emergency |
Eden Scott/ Third Party Providers |
2 years |
Previous Employers |
Suitability to vacancy |
Eden Scott/ Our Clients/Third Party Providers |
2 years
|
Type of roles interested in |
Suitability to vacancy |
Eden Scott/ Third Party Providers |
2 years |
Social Media details |
Contact – updates on progress / Identification |
Eden Scott/ Third Party Providers |
2 years |
Drivers Licence |
Suitability to vacancy/ Identification |
Eden Scott/ Third Party Providers |
2 years |
Vehicle Owner |
Suitability to vacancy |
Eden Scott/ Our clients if required/Third party providers |
2 years |
CV |
Suitability to vacancy |
Eden Scott/ Our clients – with address, contact details removed/Third Party Providers |
2 years |
Preferred Geographical Locations |
Suitability to vacancy |
Eden Scott/Third Party Providers |
2 years |
References |
Compliance |
Eden Scott/Third Party Providers |
6 Months |
Bank Details – Company or personal |
Payment of wages |
Eden Scott/ Payroll/ Bank/Third party providers |
2 years/ 6 years |
VAT registration Details |
Compliance/payments |
Eden Scott/Payroll/Third Party Providers/HMRC |
2 years |
LTD Company Certificate of Incorporation |
Compliance |
Eden Scott/Payroll/Third Party Providers |
2 years |
Ltd Company Insurance Certificate |
Compliance |
Eden Scott/Payroll/Third Party Providers |
2 years |
NI Number |
Payment of wages |
Eden Scott/ HMRC/ Payroll |
2 years/ 6 years |
Proof of address |
Compliance |
Eden Scott/Third Party Providers |
2 years |
Password to access payslips |
Allow temporary worker to access payslips on line |
Payroll/Third Party Providers |
6 Years |
Rate of pay |
Payment purposes |
Payroll/HMRC, Third party providers/Our clients |
6 Years |
Payroll information, tax, NI |
Run through the payroll |
Payroll/HMRC/Third party providers |
6 Years |
Pension Information |
Run through payroll |
Payroll/HMRC/Pensions provider/Third Party Providers |
6 Years |
All payroll Data Collection is retained for six years then destroyed
All other data is retained for two years then destroyed
Eden Scott – Your details will be housed on our CRM system
Our Clients – Business’/organisations who are recruiting and utilising the services of Eden Scott
Third Party Providers – Software providers – email, database, website and finance systems, Outsourced IT organisation, Benefits and Pension Providers, Lawyers and other independent professional advisors and bodies
If you have any questions on the above please do not hesitate to contact Lindsey Boxall 0131 550 1100
Purpose: recruitment and appointment activities
Data collected via: C.V Submission, telephone or direct contact
WHAT DATA DO WE COLLECT |
WHY DO WE COLLECT THIS DATA |
RECIPIENTS OR CATEGORIES OF RECIPIENTS OF DATA |
RETENTION OF DATA (from last contact with the individual) |
|
---|---|---|---|---|
Name |
Identification |
Eden Scott/ Third Party Providers |
6 Years |
|
Date of Birth |
Payroll/pension/Living Wage |
Eden Scott/Third Party Providers |
6 Years |
|
Address |
For contract and further contact |
Eden Scott/Third Party Providers |
6 Years |
|
Marital Status |
Payroll |
Eden Scott/Third Party providers |
6 Years |
|
Personal Phone number |
Employee contactable for business purposes |
Eden Scott/Third Party Providers |
6 Years |
|
Mobile number |
Employee contactable for business purposes |
Eden Scott/ Third Party Providers |
6 Years |
|
Email Address |
Payroll |
Eden Scott/Third Party Providers |
6 Years |
|
References |
Recruitment check |
Eden Scott/Third Party Providers |
6 Months |
|
Copy of Driving License |
Recruitment check |
Eden Scott/Third Party Providers |
6 Years |
|
ID/Passport |
Right to work in the UK |
Eden Scott/ Businesses recruiting |
6 Years |
|
Statutory Maternity/Adoption/Sickness details |
Payroll payments and entitlements |
Eden Scott/Third Party Providers |
6 Years |
|
Parental leave |
Payroll payments and entitlements |
Eden Scott/Third Party Providers |
6 Years |
|
Next of kin and Emergency contact details |
In case of emergency to contact |
Eden Scott /Third Party Providers |
6 Years |
|
Bank Account Details |
Salary Payment |
Eden Scott/ /Third Party Providers |
6 Years |
|
Salary |
HR/Contract |
Eden Scott, HMRC, Third Party Providers |
6 Years |
|
Payroll information, tax, NI |
Payroll |
Eden Scott/Third Party Providers |
6 Years |
|
CV |
Recruitment purposes |
Eden Scott |
6 Years |
|
Pension Information |
Payroll |
Eden Scott, Third Party Providers |
6 Years |
|
Performance Information |
HR |
Eden Scott |
6 Years |
|
Earnings Arrestment’s/Child Support/Student Loan |
HR |
Eden Scott/Payroll |
6 years |
|
Disciplinary and grievance information |
HR |
Eden Scott |
6 years |
|
Workplace Accidents |
HR/Health and Safety |
Eden Scott |
6 years |
Eden Scott – Your details will be housed on our CRM system, Sage Payroll and secured hard copies.
Third Party Providers –Finance systems, Pension and Benefit Providers, independent professional advisors or bodies such as our Auditors and Legal Advisors.
If you have any queries about the above please contact Lindsey Boxall at 0131 550 1100.
Application for Employee Data Collection
Purpose: Recruitment internally
Data collected via: C.V Submission, telephone or direct contact
WHAT DATA DO WE COLLECT |
WHY DO WE COLLECT THIS DATA |
RECIPIENTS OR CATEGORIES OF RECIPIENTS OF DATA |
RETENTION OF DATA (from last contact with the individual) |
Name |
Identification |
Eden Scott/ Third Party Providers |
2 Years |
Phone Number |
Contact – updates on progress |
Eden Scott/Third Party Providers |
2 years |
Address |
Contact – sending documentation |
Eden Scott/Third Party Providers |
2 years |
|
Contact – updates on progress |
Eden Scott/Third Party providers |
2 years |
Salary |
Suitability to vacancy |
Eden Scott/ Third Party Providers |
2 years |
Eligibility to work in UK |
HR Compliance |
Eden Scott/Third Party Providers |
2 years after post-employment |
Photo ID (Passport) |
HR Compliance |
Eden Scott/Third Party Providers |
2 years |
Visa Confirmation |
HR Compliance |
Eden Scott/Third Party Providers |
2 years |
Previous Employers |
Suitability to vacancy |
Eden Scott |
2 years |
Type of roles interested in |
Suitability to vacancy |
Eden Scott/Third Party Providers |
2 years |
Social Media details |
Contact – updates on progress / Identification |
Eden Scott/Third Party Providers |
2 years |
Drivers Licence |
Suitability to vacancy |
Eden Scott /Third Party Providers |
2 years |
Vehicle Owner |
Suitability to vacancy |
Eden Scott/ /Third Party Providers |
2 years |
CV |
Suitability to vacancy |
Eden Scott |
2 years |
Eden Scott – Your details will be housed on our CRM system
Third-Party Providers – Software providers – email, database, website and finance systems, Outsourced IT organisation, Benefits and Pension Providers, Lawyers and other independent professional advisors or bodies.
If you have any queries about the above, please contact Lindsey Boxall at 0131 550 1100.