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Data Sets

 

 

Purpose: Marketing of business activities to candidates and clients for recruitment and appointment activities

Data collected via: C.V Submission, telephone or direct contact

 

WHAT DATA DO WE COLLECT

WHY DO WE COLLECT THIS DATA

RECIPIENTS OR CATEGORIES OF RECIPIENTS OF DATA

RETENTION OF DATA (from last contact with the individual)

Name

Marketing

Eden Scott/Third Party Provider/Clients

2 years

Email

Marketing

Eden Scott/Third Party Provider/Clients

2 years

Area of interest, e.g. Temp/Perm/Sector (IT, HR etc)

Marketing

Eden Scott/Third Party Provider/Clients

2 years

Eden Scott – Your details will be housed on our CRM system

Your details may be shared with:

Our Clients – Business’/organisations who are recruiting and utilising the services of Eden Scott.

Third Party Providers – Software providers – email, database, website and finance systems, Outsourced IT organisation, Benefits and Pension Providers, Lawyers and other independent professional advisors or bodies.

If you have any queries about the above, please contact Lindsey Boxall at 0131 550 1100.

 

 

Purpose: recruitment and appointment activities

 

Data collected via: C.V Submission, telephone or direct contact

 

WHAT DATA DO WE COLLECT

WHY DO WE COLLECT THIS DATA

RECIPIENTS OR CATEGORIES OF RECIPIENTS OF DATA

RETENTION OF DATA (from last contact with the individual)

Name

Identification

Eden Scott /Our Clients/HMRC/Payroll/Third Party Providers

2 years/ 6 years

Phone Number

Contact – updates on progress

Updates on timesheets

Texting

Eden Scott/Payroll/ Third Party Providers

2 years/ 6 years

Address

Contact – sending documentation

Eden Scott/Payroll/ HMRC/ Third Party Providers

2 years/ 6 years

Email

Contact – updates on progress

Eden Scott/Payroll/ Third Party Providers

2 years/ 6 years

Expected rate

Suitability to vacancy

Eden Scott/ Third Party Providers

2 years

Eligibility to work in UK

HR Compliance

Eden Scott/ Third Party Providers

2 years post contracted to provide services

Photo ID (Passport)

HR Compliance

Eden Scott/ Third Party Providers

2 years

Visa Confirmation

HR Compliance

Eden Scott/ Third Party Providers

2 years

Credit Check

 

Compliance

Eden Scott/Third Party Providers

2 years

Disclosure Scotland

Compliance

Eden Scott/Third Party Providers

2 years

Emergency Contact Details

In case of emergency

Eden Scott/ Third Party Providers

2 years

Previous Employers

Suitability to vacancy

Eden Scott/ Our Clients/Third Party Providers

2 years

 

 

Type of roles interested in

Suitability to vacancy

Eden Scott/ Third Party Providers

2 years

Social Media details

Contact – updates on progress / Identification

Eden Scott/ Third Party Providers

2 years

Drivers Licence

Suitability to vacancy/ Identification

Eden Scott/ Third Party Providers

2 years

Vehicle Owner

Suitability to vacancy

Eden Scott/ Our clients if required/Third party providers

2 years

CV

Suitability to vacancy

Eden Scott/ Our clients – with address, contact details removed/Third Party Providers

2 years

Preferred Geographical Locations

Suitability to vacancy

Eden Scott/Third Party Providers

2 years

References

Compliance

Eden Scott/Third Party Providers

6 Months

Bank Details – Company or personal

Payment of wages

Eden Scott/ Payroll/ Bank/Third party providers

2 years/ 6 years

VAT registration Details

Compliance/payments

Eden Scott/Payroll/Third Party Providers/HMRC

2 years

LTD Company Certificate of Incorporation

Compliance

Eden Scott/Payroll/Third Party Providers

2 years

Ltd Company Insurance Certificate

Compliance

Eden Scott/Payroll/Third Party Providers

2 years

NI Number

Payment of wages

Eden Scott/ HMRC/ Payroll

2 years/ 6 years

Proof of address

Compliance

Eden Scott/Third Party Providers

2 years

Password to access payslips

Allow temporary worker to access payslips on line

Payroll/Third Party Providers

6 Years

Rate of pay

Payment purposes

Payroll/HMRC, Third party providers/Our clients

6 Years

Payroll information, tax, NI

Run through the payroll

Payroll/HMRC/Third  party providers

6 Years

Pension Information

Run through payroll

Payroll/HMRC/Pensions provider/Third Party Providers

6 Years

         

All payroll Data Collection is retained for six years then destroyed

All other data is retained for two years then destroyed

Eden Scott – Your details will be housed on our CRM system

Our Clients – Business’/organisations who are recruiting and utilising the services of Eden Scott

Third Party Providers – Software providers – email, database, website and finance systems, Outsourced IT organisation, Benefits and Pension Providers, Lawyers and other independent professional advisors and bodies

If you have any questions on the above please do not hesitate to contact Lindsey Boxall 0131 550 1100

Purpose: recruitment and appointment activities

Data collected via: C.V Submission, telephone or direct contact

 

WHAT DATA DO WE COLLECT

WHY DO WE COLLECT THIS DATA

RECIPIENTS OR CATEGORIES OF RECIPIENTS OF DATA

RETENTION OF DATA (from last contact with the individual)

Name

Identification

Eden Scott/ Our Clients/Third Party Providers

2 Years

Phone Number

Contact – updates on progress

Eden Scott/Third Party Providers

2 years

Address

Contact – sending documentation

Eden Scott/Third Party Providers

2 years

Email

Contact – updates on progress

Eden Scott/Third Party providers

2 years

Salary

Suitability to vacancy

Eden Scott/ Our Clients/Third Party Providers

2 years

Eligibility to work in UK

HR Compliance

Eden Scott/Third Party Providers

2 years after post-employment  

Photo ID (Passport)

HR Compliance

Eden Scott/Third Party Providers

2 years

Visa Confirmation

HR Compliance

Eden Scott/Third Party Providers

2 years

Previous Employers

Suitability to vacancy

Eden Scott/ Businesses recruiting

2 years

Type of roles interested in

Suitability to vacancy

Eden Scott/Third Party Providers

2 years

Social Media details

Contact – updates on progress / Identification

Eden Scott/Third Party Providers

2 years

Drivers Licence

Suitability to vacancy

Eden Scott /Third Party Providers

2 years

Vehicle Owner

Suitability to vacancy

Eden Scott/ /Third Party Providers

2 years

CV

Suitability to vacancy

Eden Scott/ Business recruiting – with address, contact details removed

2 years

Preferred Geographical Locations

Suitability to vacancy

Eden Scott/Third Party Providers

2 years

Eden Scott – Your details will be housed on our CRM system

Our Clients – Business’/organisations who are recruiting and utilising the services of Eden Scott

Third Party Providers – Software providers – email, database, website and finance systems, Outsourced IT organisation, Benefits and Pension Providers, Lawyers and other independent professional advisors or bodies.

If you have any queries about the above, please contact Lindsey Boxall at 0131 550 1100.

Purpose: recruitment and appointment activities

 

Data collected via: C.V Submission, telephone or direct contact

 

WHAT DATA DO WE COLLECT

WHY DO WE COLLECT THIS DATA

RECIPIENTS OR CATEGORIES OF RECIPIENTS OF DATA

RETENTION OF DATA (from last contact with the individual)

Name

Identification

Eden Scott/ Third Party Providers

6 Years

Date of Birth

Payroll/pension/Living Wage

Eden Scott/Third Party Providers

6 Years

Address

For contract and further contact

Eden Scott/Third Party Providers

6 Years

Marital Status

Payroll

Eden Scott/Third Party providers

6 Years

Personal Phone number

Employee contactable for business purposes

Eden Scott/Third Party Providers

6 Years

Mobile number

Employee contactable for business purposes

Eden Scott/ Third Party Providers

6 Years

Email Address

Payroll

Eden Scott/Third Party Providers

6 Years

References

Recruitment check

Eden Scott/Third Party Providers

6 Months

Copy of Driving License

Recruitment check

Eden Scott/Third Party Providers

6 Years

ID/Passport

Right to work in the UK

Eden Scott/ Businesses recruiting

6 Years

Statutory Maternity/Adoption/Sickness details

Payroll payments and entitlements

Eden Scott/Third Party Providers

6 Years

Parental leave

Payroll payments and entitlements

Eden Scott/Third Party Providers

6 Years

Next of kin and Emergency contact details

In case of emergency to contact

Eden Scott /Third Party Providers

6 Years

Bank Account Details

Salary Payment

Eden Scott/ /Third Party Providers

6 Years

Salary

HR/Contract

Eden Scott, HMRC, Third Party Providers

6 Years

Payroll information, tax, NI

Payroll

Eden Scott/Third Party Providers

6 Years

CV

Recruitment purposes

Eden Scott

6 Years

Pension Information

Payroll

Eden Scott, Third Party Providers

6 Years

Performance Information

HR

Eden Scott

6 Years

Earnings Arrestment’s/Child Support/Student Loan

HR

Eden Scott/Payroll

6 years

Disciplinary and grievance information

HR

Eden Scott

6 years

Workplace Accidents

HR/Health and Safety

Eden Scott

6 years

         

 

Eden Scott – Your details will be housed on our CRM system, Sage Payroll and secured hard copies.

Third Party Providers –Finance systems, Pension and Benefit Providers, independent professional advisors or bodies such as our Auditors and Legal Advisors.

If you have any queries about the above please contact Lindsey Boxall at 0131 550 1100.

  

Application for Employee Data Collection

 

Purpose: Recruitment internally

Data collected via: C.V Submission, telephone or direct contact

WHAT DATA DO WE COLLECT

WHY DO WE COLLECT THIS DATA

RECIPIENTS OR CATEGORIES OF RECIPIENTS OF DATA

RETENTION OF DATA (from last contact with the individual)

Name

Identification

Eden Scott/ Third Party Providers

2 Years

Phone Number

Contact – updates on progress

Eden Scott/Third Party Providers

2 years

Address

Contact – sending documentation

Eden Scott/Third Party Providers

2 years

Email

Contact – updates on progress

Eden Scott/Third Party providers

2 years

Salary

Suitability to vacancy

Eden Scott/ Third Party Providers

2 years

Eligibility to work in UK

HR Compliance

Eden Scott/Third Party Providers

2 years after post-employment 

Photo ID (Passport)

HR Compliance

Eden Scott/Third Party Providers

2 years

Visa Confirmation

HR Compliance

Eden Scott/Third Party Providers

2 years

Previous Employers

Suitability to vacancy

Eden Scott

2 years

Type of roles interested in

Suitability to vacancy

Eden Scott/Third Party Providers

2 years

Social Media details

Contact – updates on progress / Identification

Eden Scott/Third Party Providers

2 years

Drivers Licence

Suitability to vacancy

Eden Scott /Third Party Providers

2 years

Vehicle Owner

Suitability to vacancy

Eden Scott/ /Third Party Providers

2 years

CV

Suitability to vacancy

Eden Scott

2 years

 

Eden Scott – Your details will be housed on our CRM system

Third Party Providers – Software providers – email, database, website and finance systems, Outsourced IT organisation, Benefits and Pension Providers, Lawyers and other independent professional advisors or bodies.

If you have any queries about the above, please contact Lindsey Boxall at 0131 550 1100.

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