Paraplanner/Compliance Oversight

Paraplanner / Compliance Oversight

Compliance Oversight

• Responsibility: Responsible for overseeing compliance for the financial services department. Monitoring regulatory developments, industry changes and emerging risk within financial services.
• Regulatory Documentation & Reporting: Assist the management team in evidencing compliance with FCA rules, filing regulatory returns, and preparing documentation for audits or annual reviews.
• Record Keeping and Compliance Registers: responsible for ensuring all compliance registers and documents are kept up to date in line with FCA requirements.
• Risk & Procedure Support: Help design, update, and implement internal procedures to reduce business risk and improve customer outcomes.
• Training & Record Keeping: Responsible for the administration of the firm’s training and competence scheme by tracking staff completion records.
• File Review and Suitability Checks: Carry out file reviews and suitability checks and provide feedback to Financial Planners
• Project & Team Assistance: Provide administrative backup during regulatory changes, liaise with third-party compliance consultants, and handle day-to-day queries. Preparing clear, accurate and structured compliance reports for Senior Manager
• Business Assessment Reviews: Attendance at business assessment reviews with our compliance consultants. Assisting with governance requirements, regulatory interactions and oversight activities.

Paraplanning

• Suitability Reports – Responsible for preparing suitability reports for Financial Planner. Undertake all research, prepare illustrations and all documentation for signing up new business.
• Meeting Attendance – Attendance at client meetings as and when required.
• Client Communication - Handle phone and email inquiries from clients, product providers.
• Annual Review Meeting Preparation - Compile portfolio valuations, annual review packs, and meeting documentation for financial adviser
• Client Portfolio Management: Update and maintain accurate client records on customer relationship management (CRM) and back-office systems.

• Client & File Management: Create and maintain accurate client records, investment files, and pension/application paperwork.
• New Business Processing: Submit and track applications for pensions, investments, and insurance products.
• Compliance & AML: Ensure all paperwork adheres to regulatory standards, data protection rules, and Anti-Money Laundering (AML) requirements.
• Anti-Money Laundering (AML) Checks: Gather, verify, and archive required KYC (Know Your Customer) and AML documentation in line with current legislation.

Essential Skills and Qualifications

• Experience: Strong administrative background, typically with 3+ years of prior experience in financial services, wealth management, or pensions administration.
• Key Competencies: High attention to detail, strong organisational and prioritisation skills, and proficiency with IT/CRM systems
• Industry Knowledge: Good understanding of UK financial regulations (such as FCA rules), investment products, and basic taxation.

Key Skills & Requirements

• Organizational Skills: High attention to detail with the ability to manage changing priorities and strict deadlines.
• Regulatory Awareness: Good understanding of financial services legal frameworks and industry standards, SM&CR and Consumer Duty.
• Communication: Strong written and verbal skills for liaising with advisers, clients, and senior management.
• IT & Data Literacy: Competence in using internal database systems, financial tracking software, and Microsoft Office.